Learning and Development | SG6 Extended HR

Summary of the Training & Development Functionality:

The StarGarden Training and Development module manages the tracking, planning, costing, and scheduling of in-house and external training courses.

Complete training plans and histories are kept for each employee and future training requirements, such as professional re-certification, can be scheduled as part of each employee's educational profile. Courses can be scheduled down to the lecture level and employees can be enrolled against the predefined schedules.

Skills can be attached to courses which will transfer to the employee skill record upon completion of the course.

Features

  • Ability to track and report on grievances, disciplinary actions, and evaluations.
  • Internal and external courses, seminars, and job training programs.
  • Course inventories, schedules, costs, and expenses.
  • Categorization of courses into programs (general classification).
  • Employee/Employer training requests.
  • Employer/Employee payments towards courses.
  • Course skills, prerequisites.
  • Automatic skill transfer to employees on completion.
  • Historical details of all employee training.

Learning and Development Overview

Developing people in a complex organization means more than tracking who attended which course. HR teams have to plan and cost training across many employee groups, deliver content employees actually read, confirm they understood it, sign off practical skills, and keep every certification current before it lapses.

StarGarden Learning and Development manages the full learning cycle in one system: course inventories, training plans, and costs, alongside SCORM and reading-based courses, scored quizzes, instructor sign-off, and certifications that renew automatically. Skills and certifications earned flow straight to the employee record, where scheduling and other StarGarden modules use them.

Key Capabilities

Learning and Development includes capabilities to plan and cost training, deliver and assess course content, sign off practical skills, issue and renew certifications, and track compliance across complex organizations.

Manage Internal and External Course Inventories

Track internal and external courses, seminars, and job training programs in a single course inventory. Categorize courses into programs, attach prerequisites and skills to each course, and maintain schedules, costs, and expenses so training activity is planned and tracked in one place.

Plan and Schedule Training for Every Employee

Maintain complete training plans and histories for every employee, including future requirements such as professional re-certification. Schedule sessions with enrolment seats and record attendance, and enrol people automatically in the courses their role requires.

Deliver Courses as Readings or SCORM Packages

Deliver courses as reading units or SCORM 1.2 packages, with completion recorded as passed or failed. A configurable minimum reading time, enforced by the system, keeps employees from clicking through content without reading it.

Test Knowledge with Scored Quizzes

Follow each module with a scored quiz that has pass thresholds and attempt limits. Every answer is recorded as an audit trail, so HR can show exactly what an employee was tested on and how they did.

Capture Practical Sign-Off from Instructors

For hands-on skills, an instructor completes a practical sign-off checklist, and a supervisor such as a captain can review it before a certification is issued, so certifications reflect demonstrated ability, not just attendance.

Issue Certifications That Renew Automatically

Completing a course issues a certification with an expiry date. As certifications approach expiry, StarGarden automatically starts the recertification, so qualified staff stay qualified without HR chasing renewals.

Transfer Skills Automatically on Course Completion

Attach user-defined skills to courses and they transfer automatically to the employee skill record when the course is completed, keeping skill profiles current without manual updates.

Push Policies for Acknowledgement

Enrol every employee each year in policy courses where they read each policy, pass a short quiz, and acknowledge it. Employees who fail a quiz can retry until they pass, and completion is tracked for compliance.

Manage Training Requests and Enrolment Workflows

Employees can self-enrol from the course catalogue, and managers or HR can assign courses. Employee and employer training requests follow defined approval workflows, and employer and employee payments towards courses are recorded.

Track Compliance, Costs, and Training Activity

A compliance view groups certifications as compliant, expiring soon, or overdue, and a skills gap analysis compares a position's requirements with an employee's skills, certifications, and training. Standard reports include Employee Course Costs, Employee Courses by Category, course rosters, and training histories.

How Learning and Development Works

StarGarden runs training as a connected cycle, from planning and enrolment through assessment, certification, and renewal.

Plan and Enrol

Define courses with schedules, costs, prerequisites, and skills, then build training plans. Employees are enrolled by role, by assignment, or on request, with approvals routed through workflow.

Deliver, Assess, and Sign Off

Employees work through reading units or SCORM packages with minimum reading times enforced, pass scored quizzes, and, where required, complete an instructor practical sign-off reviewed by a supervisor.

Certify, Track, and Renew

Skills and certifications transfer to the employee record, compliance is tracked as certifications approach expiry, and recertification starts automatically before a qualification lapses.

Full Connectivity Across all of StarGarden

Learning and Development connects directly to the modules, processes, and workflows across StarGarden, so training activity stays aligned with employee skills, certifications, performance outcomes, and scheduling.

Core HR

Learning and Development connects to Employee Demographics and Organization Management within Core HR. Skills and certifications earned through training are kept on the employee record, and new hires are enrolled in their onboarding training automatically through Employee Onboarding.

Extended HR

Learning and Development sits within Extended HR alongside Recruitment, Employment Equity, Employee Relations, Health and Safety, Performance Management, and Document Management. Performance review outcomes can trigger training enrolment, keeping learning connected to the performance management cycle.

Workflow

StarGarden's embedded workflow toolset routes enrolment requests, approvals, and each course step to the trainee, instructor, or supervisor who owns it. Certifications feed the competency engine used for scheduling and competency-gated workflow steps.

Learning and Development FAQ

StarGarden Learning and Development is the learning management and training administration part of the StarGarden HCM platform. It manages course inventories, training plans, and costs, delivers SCORM and reading-based courses with scored quizzes, captures instructor sign-off on practical skills, and issues certifications that renew automatically.

In StarGarden, completing a course issues a certification with an expiry date that is stored on the employee record. A compliance view groups certifications as compliant, expiring soon, or overdue, and StarGarden automatically starts recertification before a qualification lapses.

Yes. StarGarden Learning and Development delivers courses as SCORM 1.2 packages or as reading units, and records completion as passed or failed.

Yes. For hands-on skills, an instructor completes a practical sign-off checklist, and a supervisor such as a captain can review it before StarGarden issues the certification.

Yes. StarGarden includes a ready-made pumper operator certification path based on NFPA 1002, with readings, quizzes, a final exam, instructor practical sign-off, captain review, and a three-year certification that StarGarden scheduling uses to confirm who is qualified.

StarGarden can enrol every employee each year in policy courses where they read each policy, pass a short quiz, and acknowledge it. Employees who fail a quiz can retry until they pass, and completion is tracked for compliance.

Yes. StarGarden tracks internal and external courses, seminars, and job training programs in a single course inventory, with courses categorized into programs and scheduled down to the lecture level.

Yes. Skills attached to a course in StarGarden transfer automatically to the employee skill record when the course is completed, keeping employee skill profiles current without manual updates.

Yes. StarGarden tracks course costs and expenses along with employer and employee payments towards courses, and standard reports include Employee Course Costs and Employee Courses by Category.

Employees can self-enrol from the StarGarden course catalogue, managers or HR can assign courses, and role-based course mapping enrols employees automatically in the courses their role requires. Training requests follow defined approval workflows.

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